1. Introduction
You have been invited to play the OMNITOPIA game. This online game is developed by Precision AQ (BE) with the objective to teach you the ins and outs of defining, implementing and running an omnichannel marketing campaign thereby using a virtual company, products, and setting (“OMNITOPIA”).
In order to play the game, we need to collect and process some of your Personal Data. Precision AQ (BE) understands that privacy is very important for you. That’s why we describe in this document which data we collect and how and why we collect your Personal Data. By accepting this Privacy Policy, you consent to the use of your Personal Data as described below.
2. Some Definitions
Data Protection Legislation means:
- the EU Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data (GDPR); and
- all other current or future applicable laws relating to or impacting on the processing of Personal Data and privacy.
Personal Data means any information relating to an identified or identifiable natural person as defined in the Data Protection Legislation.
3. Identity and contact details
Precision AQ (BE) NV (“Precision AQ (BE)”, “We”, “Us”, “Our”) is a Belgian company with its principal place of business in Ottergemsesteensweg-Zuid 808 B 332, 9000 Gent, Belgium and registered at the Crossroad Bank for Enterprises under number 0894 968 223. Our contact details are available on our website navigator365.cloud.
We qualify as data controller, as defined in the Data Protection Legislation, in the context of the processing of your Personal Data for the purposes defined in this Privacy Policy.
4. The Personal Data We collect and how We use it
The right to use OMNITOPIA has been granted by Precision AQ (BE) to its customer based on a agreement or a similar contractual document such as a purchase order. Said customer has identified the individuals who it wants to participate to OMNITOPIA (“Participants”) and Precision AQ (BE) has collected the e-mail addresses, and names from the Participants in order to configure OMNITOPIA.
As OMNITOPIA is played with teams, certain Participants are designated as Team Leader whereas the others are Team Members. Depending on the setup, one or more Managers can be appointed.
Precision AQ (BE) trusts that its customers have complied with the Data Protection Legislation in selecting the Participants and in transferring the e-mail addresses to Precision AQ (BE).
We need your e-mail address to be able to invite you to participate to OMNITOPIA and here is how it works:
- If you are a Team Leader, you will receive an e-mail which invites you to setup your team by giving the team a name. You will then be able to invite your Team Members. If you do not want to participate to OMNITOPIA, please let us know by sending an e-mail to the address specified in section 7. We will subsequently erase your Personal Data from OMNITOPIA and inform the Customer Administrator accordingly.
- If you are a Team Member, you will receive an e-mail which invites you to participate to OMNITOPIA. If you do not want to participate to OMNITOPIA, please let us know by sending an e-mail to the address specified in section 7. We will subsequently erase your Personal Data from OMNITOPIA and inform the Manager accordingly
- If you are a Manager, you will be granted the right to add, change and remove Team Leaders and Team Members but only in the instance of Omnitopia created for the customer for who you are a Manager.
Your e-mail address is stored in the configuration database of OMNITOPIA. Each customer has its dedicated instance, so other customers cannot access your Personal Data. OMNITOPIA keeps track of the decisions taken during the game as well as the results of such decisions at the level of a team. So, no individual scores are tracked unless a team consists of only one Team Member. The overall performances of the teams (the so-called effectiveness score) are shared between the teams. Each team has in addition access to the detail of its proper results. A Manager has access to the details of the results of the teams managed by said Manager.
When participating to Omnitopia, We also keep track of the IP address linked to your session. This is done for security reasons as it enables Us to detect potential suspicious logins to Omnitopia.
Upon request by the customer under whose license you are using OMNITOPIA, We may also provide the following data to inform said customer of the status and progress of teams: team name, team leader name, team leader email address, group name, (group) creator name, creator email address, team creation date, current round, number of team members.
5. Recipients of Personal Data
Only to operate OMNITOPIA, we may transfer your Personal Data to third parties providing services to Us, such as but not limited to service providers who host OMNITOPIA. Precision AQ (BE) will only use third parties who have committed to take the necessary technical and organisational measures to protect your privacy in accordance with the Data Privacy Legislation
We may also transfer your Personal Data to third parties if We are required by law or by a judicial order to do so.
We are operating at an international level and therefore your Personal Data might be transferred outside the European Economic Area (E.E.A.) but only to third parties which safeguard your privacy in line with the applicable legislation and only in relation to OMNITOPIA.
6. Period for which Personal Data will be stored
Your Personal Data will be stored for one year after the most recent team to who you belong has been activated. After that period, your Personal Data will be anonymized.
7. Your rights
In accordance with and subject to the conditions provided by Data Protection Legislation, you are entitled to request from Us (a) access to and rectification or erasure of your Personal Data, (b) restriction of processing or to object to processing, as well as (c) to receive the Personal Data in a structured, commonly used and machine-readable format. you are also entitled to lodge a complaint with the competent supervisory authority, i.e. the Belgian Commission for the Protection of Privacy (www.privacycommission.be) or any other body replacing the Belgian Commission for the Protection of Privacy.
You may exercise the aforementioned rights by sending a request to omnitopia@precisionaq.com or via any other technical solution implemented in OMNITOPIA.
8. MINORS
In case you are younger than 16 years, please ask your parents or someone holding parental responsibility to consent to the processing of your Personal Data in the context of the present Privacy Policy.
updated: 22 August 2024